Rules of the University Library
- The hours of service of the University Central Library are as follows :
|Monday to Friday
|| 10 am to 8 pm
||11am to 5 pm
On working days the services of the following sections of the Central Library will remain open, as below :
|a. Reading Room
||10 am to 8 pm
|b. Reference Section
|| 10 am to 8 pm
|c. Journal and Career Guidance
||10 am to 8 pm
|d. Internet Section
|| 11 am to 6.30 pm
|e. Lending Section
|| 11 am to 6.30 pm
|f. Photocopying Service
|| 11 am to 6.30 pm
|g. Library Cash Section
||11 am to 6 pm
|h. Membership Section
|| 11 am to 6pm
|i. Property Counter
||10 am to 8 pm
|j. Library Office
|| 10 am to 5.30 pm on weekdays
On Saturdays, the following sections only shall remain open from 11am to 5 pm
- Reading Room
- Reference Section
- Journal and Career Guidance
- Property Counter
Campus and Departmental Libraries
Monday to Friday : 10 am to 5.30 pm.
Note : Under urgent, abnormal or unforeseen circumstances, the Library or any of its sections may be opened later or closed earlier than the scheduled hours at the discretion of University Librarian.
- Issue of books, periodicals, etc. will ordinarily commence quarter of an hour after the scheduled time of opening and be stopped half an hour before the scheduled time of closing of the Reading Rooms, the Lending Section or the Periodical Section
- All library books, periodicals, etc. meant to be returned to the library, are to be presented at the counter for the purpose at least 15 minutes earlier than the scheduled time of closing of the Reading Rooms, the Lending Section or the Periodical Section.
- Readers' or borrowers' cards or other identity records are to be shown, if demanded, at the time of entering into the library or whenever asked for in the library.
- Undesirable or unauthorised persons shall have no access to the library and if found in the Library they shall be liable to expulsion from the library by the University Librarian.
- While in the library, all persons shall observe all basic and elementary principles of library ethics, obey the rules and procedures of the library, and submit to discipline enforced by the University Librarian.
- Conversation, talking, sleeping, smoking and loitering are not allowed in the library. Use of Mobile Phones is not allowed within the library premises
- Readers shall not visit or take seats in Reading Rooms or blocks in a Reading Room which are meant for categories of readers to which they do not belong.
- No reader shall bring any non-member into the Library, nor shall lend, even temporarily, library books borrowed by him to others.
- Without obtaining special permission from the University Librarian, nobody shall enter the Stack-room or any part of the library not ordinarily open to him.
- Persons detected to be acting in contravention to Rules 4, 5(a), (b), (c) and (d) above shall be liable to be deprived of the facilities of the Reading Room temporarily or permanently.
- No reader who has been thus excluded from the privileges of the library shall be allowed to use the Reading Rooms or to borrow books unless and until such person be reinstated by the Library Committee.
- At the time of entering the library all personal belongings, such as attaché cases, brief cases, satchels, bags ,umbrellas, etc, books not belonging to the University Library and books though borrowed from the library but not meant to be returned to the library, shall be deposited at the Property Counter at the entrance to the library and the depositor must insist on getting a numbered token for the article or articles so deposited.
Note: Though for the period of deposit all possible care will be taken for the safe custody of the article or articles deposited, the administration does not accept any responsibility for any damage or loss of the same. It is advisable not to bring valuable things to the library and deposit them at the Property Counter.
- Persons given tokens in lieu of an article or articles deposited shall be held responsible for loss or damage of any token or tokens while in their possession and compensate the library for the loss or damage, in the way determined by the University Librarian.
- Loss of token should be immediately brought to the notice of the University Librarian so that necessary steps may be taken to stop delivery of the article or articles deposited against the token to any person presenting the lost token.
Note : The administration, however, does not take responsibility if the article or articles be delivered to a wrong person on presentation of the lost token.
- Books belonging to the University library may be brought into the library only when they are meant to be returned at the library counter.
- Facilities provided for depositing personal belongings, etc. at the library can be enjoyed only for the period for which the depositor will be actually required to remain within the library and any article or articles deposited at the Property Counter at the entrance to the library must be taken back as soon as the depositor leaves the library. Articles deposited must in all cases be taken back before the library is closed for the day. Persons misusing the facilities are liable to be refused such facilities in future.
- Every member of the library shall be responsible for the safe custody of any library book borrowed by him for study in the Library Reading Room or for use at home.
- Library books issued for use in the Reading Room shall not be taken out of the section without prior permission of the University Librarian.
- Library books shall never be left unattended on the table in the Reading Room. The borrower shall be held responsible for loss, mutilation or damage, if any, while the book stands issued on his account.
- At the time of borrowing a book either for use in the Library Reading Room or for use at home, every borrower is expected to examine it carefully and bring to the notice of the Officer-in-Charge of the issue-counter, cases of mutilation, defacement or damage, if any, immediately; otherwise if any mutilation, defacement or damage be detected subsequently, the person to whom the book was issued last will be held responsible for such damage, defacement or mutilation.
- Persons held responsible for loss, damage, defacement or mutilation of books shall be liable to compensate the library in such way as may be determined by the Library Committee
- In case of mutilation, damage, defacement or loss of library books, the University Librarian may, pending the final decision of the Library Committee, wholly or partially suspend the library privileges allowable to a person who is held responsible or is suspected to be responsible for the offence.
- Books kept on a 'reserved table' are not to be handled or removed by readers other than the person to whom the table has been assigned and by whom the books have been borrowed.
- Readers and borrowers must register their permanent address at the office of the University Librarian and always notify the office, of any change, in writing.
- Subject to the terms and conditions that may be determined by the Library Committee from time to time, membership of the University Central Library for the purpose of enjoying facilities of its Reading Room is open to
(i) Members of the Senate and the Syndicate;
(ii) University teachers attached to various departments of teaching;
(iii) University research fellows, University research scholars enjoying research stipends, research fellowships or research scholarships paid by the University or through the University and research students registered or recognised as such by the University for a period of two years from the date of registration of their membership of the library, it being provided that extension of time generally by one year more may be granted by the authorities on the merit of each case;
(iv) Persons enjoying scholarships or stipends for higher research work, awarded by the West Bengal Government, Government of India, any other recognised Government, Indian or foreign, or by any well known and recognised Institution, Organisation, or Society, Indian or foreign, provided the Library Committee agrees to extend the facilities of the Reading Room to such persons, the terms and conditions of the facilities being determined by the Library Committee;
(v) Applicants intending to do higher research work provided the Library Committee agrees to extend the facilities to them under terms and conditions to be determined by the Library Committee;
(vi) Regular students of the University pursuing various courses of study directly conducted by the University;
vii) Non-collegiate students;
(viii) Candidates who have dropped out, i.e., candidates who completed the final course in any subject in the University classes but have not appeared at the examination, it being provided that such persons will be allowed the facilities of the Reading Room until the examination next to the one at which they were due to appear after completion of their final course is over and that such facilities will be allowed to them on payment of a fee of Rs 200 only;
(ix) Plucked candidates, i.e., candidates who immediately after completion of their study in the University classes for a course had appeared at the final examination but got plucked, it being provided that such candidates will be allowed the facilities of the Reading Room until the termination of the examination next to the one they had appeared at and that such facilities will be extended to them on payment of a fee of Rs 200 only;
(x) Private candidates for M.A. or M.Sc. or M.Com. Examination of this University on the recommendation of a member of the Senate, Syndicate, a Head of a Department of the University, a Principal of an affiliated college or a responsible person whose recommendation is acceptable to the University Librarian on payment of a fee of Rs 100 for 3 months it being provided that facilities of the Reading Room may ordinarily be extended to a person after the examination, previous to the one at which the applicant wants to appear, is over and till the examination at which he is to appear, and that such facilities may be extended to him at the discretion of the University Librarian, till the examination next to the one at which he originally intended to appear, under the same terms and conditions if he fails to appear at the examination for reasons acceptable to the University Librarian. Membership of the Library and its facilities will cease after the examination at which the person was to appear is over.
(xi) Teachers of affiliated and recognised colleges on a fee of Rs 100 for 3 months.
(xii) Administrative officers and non-teaching staff of the University.
(xiii) Persons who will be appointed by the University as special Professors, Readers, Lecturers, or Fellows under endowments or other funds or in honorary capacity till the expiry of the term of their appointment.
(xiv) Persons who have passed the M.A. or M.Sc. or M.Com. Examination from this University and are candidates for competitive examination on payment of a fee of Rs 100 for 3 months.
(xv) Others who may be allowed by the University authorities.
(xvi) Applicants whom the University Librarian may at his discretion allow the facilities for a period ordinarily not exceeding seven days at a time.
- Ordinarily not more than 2 volumes at a time will be allowed to be retained by a borrower for use in the Reading Rooms and such volumes are to be returned in the course of a day.
Note : The term 'volume' shall include pamphlets and parts of a work separately sewn.
- Subject to the terms and conditions that may further be determined by the Library Committee from time to time, facilities of borrowing books from the University Library will be extended to the following categories of persons for their own use under terms and conditions shown against each provided they have duly enrolled themselves as members of the University Library by filling up the prescribed form:
- Persons mentioned under Section 15(a) (i) of the Library Rules above will ordinarily be, under the usual procedure, allowed to borrow not more than 5 volumes at a time for a period of 60 days on a refundable deposit of Rs 2000.
- University teachers of various categories and administrative officers of the University will be allowed the facilities of borrowing 15 books for 60 days.
- Persons mentioned under Section 15(a) (iii) of the Library Rules will be allowed to borrow not more than 5 volumes at a time for a period of 60 days on a refundable deposit of Rs 2000; for scholars under the faculties of Science, Engineering and Technology, Agriculture and Veterinary Science. For Scholars of other faculties, the same shall be Rs 1000.
Provisionally enrolled Ph.D. students be allowed to the reading facilities of the University Library without any charge.
Provisionally enrolled Ph.D. students, who would like to have the facilitiy of borrowing books, have to pay a non-refundable annual fee of Rs 500 only against which the concerned students may borrow at most 2 books each at a time for 30 days. Moreover all provisionally enrolled Ph.D. students must obtain Library Clearance Certificate from the Central Library before the final registration as a Ph.D. student.
- Re-employed teachers of the University against a deposit of Rs 2000 (refundable) for 5 books at a time and Rs 5000 (refundable) for 15 books at a time within that stipulated amount.
- Retired teachers and employees of the University against a refundable deposit of Rs 2000 for 2 books at a time within that stipulated amount.
- If books borrowed by persons mentioned in sub-sections (i) and (ii) of Section 16 of the Library Rules above be not returned in spite of reminders, the matter shall be reported to the Library Committee for such action as may be considered necessary.
- No books shall be issued and delivered to any person other than a duly registered borrower (mentioned in sub-section (i) to Section 16 of the Library Rules) in person or someone having on each occasion a written authority from him to receive a book or books on behalf of such registered borrower.
- Subject to the terms and conditions that may further be determined by the Library Committee from time to time, facilities of borrowing books from the University Library will be extended to the following categories of persons also, under terms and conditions stated against each and on their filling up the prescribed form for the purpose:
- Regular students of the University mentioned under section 15(a) (vi) of the library rules, will be allowed to borrow two volumes at a time for a period of 15 days from the Lending Section.
- Students and research scholars retaining books for the first 4 days after the due date Re 1 per volume (between first day and fourth day) 5th day to 7th day Rs 2 per volume (between fifth day and seventh day). And for the subsequent period, i.e. after the 7th day @ Re 1 per day/per volume.
- Students and research scholars found defaulters in respect of returning library books more than twice in the course of two consecutive months or those who will not return books after a third reminder may be denied privileges and facilities of the library, both reference and lending, by the University Librarian.
- Permanent members of the non-teaching staff of different departments of the University, on the recommendation of the respective Heads of the Department, may be allowed to borrow not more than two volumes in case of Senior Assistant and above and one volume in case of other staff at a time for a period of 15 days. Non-return of books within the due date shall make them liable to be deprived of library facilities.
- There are certain categories of publications such as reference books, rare books, periodicals, reports, etc., books of such special collections which are not generally lent out and books marked as 'not to be removed' under the authority of the University Librarian, and those are not to be ordinarily issued out of the library.
- Books on loan with members of the library under any category can be recalled by the University Librarian at any time.
- No one will be allowed the privileges and facilities of the library under more than one category of membership even though one may be entitled to membership of the library under more than one categories.
- Library cards are not transferable.
- In case of loss of a library card, a duplicate one may be issued, at the discretion of the University Librarian, for which a fee of Rs 25 per card will have to be paid. Another duplicate library card for Students and Research Scholars be issued against a charge of Rs.100/- per card. Thereafter no duplicate card shall be issued.
- At the request of other universities, research institutes, educational institutions, well-known and well-established libraries or organisations and government or semi-government offices, sparable books, publications and other materials belonging to the University Library may be issued on inter-library loan system by the University Librarian.
- Reserved seats or tables in the Reading Hall of the Library, according to their availability, may be allotted, under rules framed or to be framed from time to time by the Library Committee for the purpose, by the University Librarian to the members mentioned under Section 15(a) (i)(ii)(iii) and to other special readers.
- If a depositor does not claim refund of his library deposit money within three years from the date of cessation of his membership of the library, the deposit money will be forfeited.
- Books, periodicals, e-journals, electronic media and various kinds of library materials in different subjects are to be purchased for different departments by the University Librarian on the advice of the Heads of the concerned Departments within the budget allocation. Reference books, periodicals, electronic media and other publications of general or common interest and of popular demand and books for the head “General” are to be purchased by the University Librarian within the budget allocation and other grant for the purpose.
- The Central/ Campus/ Departmental Libraries shall collect all the charges and library fines from the department(s) itself and deposit them to the University cash counter on the next working day.
Departmental libraries of the University must function strictly in accordance with the rules of the University Library. Hence no departmental library would be allowed to change any rule of the University Library including the matter of issuance of more number of books to any user to the departmental library without the parmission of the Library Committee as ratified by the Syndicate.
- The Library Rules framed hereinabove may, from time to time, be changed, altered, and amended, or new rules may be added by the Library Committee, and that will be effective and binding to all concerned when the relevant proceedings of the Library Committee are approved by the Syndicate.